Shifting Registered Office of Company
Overview – Shifting of Registered Office
At Cardiff Services, we offer seamless and fully compliant solutions for shifting the registered office of a company, in accordance with the provisions of the Companies Act, 2013 and related rules. A company’s registered office serves as its official address for legal correspondence, statutory communications, and regulatory notices. Any change to this address must be reported and approved through a well-defined legal process.
The change of registered office can occur:
Within the same city, town, or village
From one city to another within the same state and ROC jurisdiction
From one ROC jurisdiction to another within the same state
From one state to another (inter-state shift), which involves approval from the Regional Director (RD)
Each category of shift comes with its own set of procedural requirements, timelines, and statutory filings such as Form INC-22, MGT-14, and in some cases, INC-23 and INC-28.
At Cardiff Services, we help businesses manage the legal documentation, board and shareholder approvals, and regulatory filings required for the address change—ensuring a smooth transition while maintaining full legal compliance. Whether you’re expanding operations, restructuring, or relocating for strategic reasons, we ensure the change is executed efficiently and without delays.
Features – Shifting Registered Office of a Company
Cardiff Services offers comprehensive support for companies looking to shift their registered office, ensuring full compliance with the Companies Act, 2013 and smooth execution of all procedural requirements. Key features of our service include:
- End-to-End Compliance Management
Complete handling of legal, procedural, and filing requirements under the Companies Act for shifting registered office. - Applicable for All Types of Shifts
Support for shifts within the same city, between cities within the same state, changes of ROC jurisdiction, and inter-state shifts requiring Regional Director approval. - Board and Shareholder Approvals Assistance
Preparation and facilitation of necessary board resolutions and shareholder resolutions, including calling and managing meetings. - Statutory Filing Expertise
Timely filing of all mandatory forms like Form INC-22, Form MGT-14, Form INC-23, and Form INC-28 with the Registrar of Companies. - Regional Director (RD) Approval Guidance
Expert handling of applications and communications with the RD for inter-state shifts of registered office, including preparation of supporting documents and affidavits. - Legal Document Drafting
Drafting of notices, explanatory statements, affidavits, and necessary declarations for compliance and filing. - Compliance with ROC Jurisdiction Changes
Smooth coordination for changes involving transfer of the company’s jurisdiction from one Registrar of Companies to another. - Customized Solutions for Private and Public Companies
Tailored approach depending on company type, structure, and reason for shifting registered office. - Efficient Timeline Management
Ensuring all procedural timelines are adhered to, avoiding penalties or non-compliance issues. - End-User Support & Consultation
Clear guidance and ongoing support throughout the entire process, from initial evaluation to completion.
With Cardiff Services, you gain a trusted partner to manage the complexities of shifting your registered office—ensuring a hassle-free and legally sound transition.
Documents Required – Shifting Registered Office of a Company
Shifting the registered office of a company requires several important documents to ensure compliance with the Companies Act, 2013, and related rules. Cardiff Services guides you through compiling and submitting all necessary paperwork for a smooth and lawful transition.
- Board Resolution
Resolution passed by the Board of Directors approving the proposal to shift the registered office and authorizing the filing of required forms. - Special Resolution / Ordinary Resolution of Shareholders
Copy of the resolution passed by the shareholders in a general meeting approving the registered office change (required in certain types of shifts). - Notice of General Meeting
Notice sent to all shareholders detailing the agenda of shifting the registered office, including explanatory statements if required. - Proof of New Registered Office Address
Utility bills, rent agreement, or ownership documents verifying the new registered office address. - Consent Letter from the New Office Landlord/Owner
If the new office is rented, a consent letter or lease agreement from the property owner allowing the company to use the premises as its registered office. - Declaration of Compliance
Declaration by the company secretary or director confirming compliance with all legal requirements regarding the shift. - Affidavit (for Inter-State Shifts)
Affidavit by the directors declaring that the company has complied with all conditions and requirements for shifting the registered office to another state. - Form INC-22 (Notice of Situation or Change of Registered Office)
To be filed with the Registrar of Companies (RoC) within 15 days of the shift. - Form MGT-14
Filed for filing the special resolution (if applicable) with RoC within 30 days of passing. - Form INC-23 (Application to Regional Director)
Required only for shifting the registered office outside the existing state jurisdiction and approval from the Regional Director. - Form INC-28 (Order of Regional Director)
Certified copy of the RD’s order permitting the shift (for inter-state shifts). - Copy of Existing Registered Office Address Proof
For reference and record-keeping.
With Cardiff Services managing your documentation, you can be confident that every form and affidavit is correctly prepared and filed, avoiding any regulatory delays or penalties.
Procedure – Shifting Registered Office of a Company
Changing your company’s registered office requires careful compliance with the Companies Act, 2013 and the procedural requirements prescribed by the Ministry of Corporate Affairs (MCA). Cardiff Services guides you through every step to ensure a smooth and legally sound transition.
Step 1: Determine Type of Shift
Identify the nature of the shift:
Within the same city, town, or village (no ROC jurisdiction change)
Within the same state but to a different city/town (no ROC jurisdiction change)
From one ROC jurisdiction to another within the same state
From one state to another (inter-state shift requiring Regional Director approval)
Step 2: Convene Board Meeting
Call a Board Meeting to:
Approve the proposal to shift the registered office
Authorize the preparation and circulation of the notice for the General Meeting (if shareholder approval is needed)
Fix the date, time, and venue for the General Meeting
Step 3: Conduct General Meeting of Shareholders
Issue notice of the General Meeting (EGM or AGM) as required
Pass the necessary resolution:
Ordinary resolution if shifting within the same city/town/village
Special resolution if shifting to a different city, ROC jurisdiction, or state
Step 4: Prepare and File Necessary Forms
File Form MGT-14 with RoC within 30 days of passing the resolution (for special resolutions)
File Form INC-22 with RoC within 15 days of shifting to notify the new address
Step 5: For Inter-State Shifts – Apply to Regional Director (RD)
Prepare and file Form INC-23 along with supporting documents including affidavits, board and shareholder resolutions, proof of new office, and compliance declarations
Submit application to the RD for approval
Step 6: Obtain Regional Director Approval
Await the RD’s order permitting the shift
Upon approval, file Form INC-28 (Certified copy of RD’s order) with RoC
Step 7: Update Statutory Records
Update the company’s Registered Office address in all statutory registers
Inform all stakeholders, including banks, tax authorities, and business partners, about the address change
Step 8: Display Updated Registered Office Address
Display the new registered office address on the company’s website, letterheads, and statutory documents as per legal requirements
With Cardiff Services, the entire process of shifting your company’s registered office—from board approvals to ROC filings and RD liaison—is managed efficiently and transparently, ensuring compliance and avoiding penalties.
Frequently Asked Questions
A company name search ensures that your chosen business name is unique, legally compliant, and not already registered with Companies House UK. It helps you avoid legal disputes, trademark issues, and confusion in the Cardiff business market.
If your desired name is already registered, you’ll need to choose a different name or modify it. Using a taken name could result in rejection by Companies House or potential legal issues. Our experts can help you brainstorm alternative names that are compliant and market-ready.
It’s not advisable to use a name that’s too similar to another company, especially within the same industry. Similar names can confuse customers and risk trademark disputes. A company name search helps you identify these risks early.
For a company name search in Cardiff, you may need:
Proposed company name
Business entity type (Ltd, LLP, Partnership, etc.)
Jurisdiction (Cardiff / UK)
Owner or shareholder details (if applicable)
Business description
A “high probability” result means your proposed company name is likely to be available, but further checks are recommended. This is why our detailed Cardiff Company Name Search Report includes both identical and similar names for clarity.
Certain words are restricted under UK law (e.g., “bank,” “insurance,” “government”). If you want to use them, you’ll need special approval from regulatory bodies. We guide you through this process if your Cardiff business requires such terms