CSR Filing and Compliance
Overview – Cardiff Services
At Cardiff Services, we recognize that Corporate Social Responsibility (CSR) is more than a legal obligation—it’s a strategic commitment to making a meaningful impact on society and the environment. CSR has evolved into a key component of corporate governance, and in India, it is mandated for certain classes of companies under the Companies Act.
Our CSR Filing and Compliance services are designed to help businesses seamlessly navigate the legal and procedural requirements while staying true to their values. CSR initiatives typically include philanthropy, community development, environmental sustainability, ethical labor practices, and corporate transparency. Cardiff Services ensures your CSR activities are aligned with regulatory guidelines and reported accurately through timely filings.
By partnering with us, companies not only meet compliance standards but also enhance their public image, build stronger community relationships, and position themselves as responsible corporate citizens. At Cardiff Services, we make CSR compliance smooth, structured, and strategically aligned with your business goals.
Features – CSR Filing and Compliance
Cardiff Services provides end-to-end CSR Filing and Compliance support designed to meet statutory obligations while maximizing social impact. Our services come with the following key features:
- CSR Applicability Analysis:- We assess your company’s financials to determine whether CSR provisions under Section 135 of the Companies Act are applicable to your business.
- End-to-End Compliance Management:- From CSR committee formation and policy drafting to budgeting and activity execution, we manage the complete compliance cycle.
- Customized CSR Policy Drafting:- We help you craft a CSR policy aligned with both legal requirements and your corporate values, ensuring meaningful and compliant initiatives.
- Project Planning & NGO Coordination:- We assist in identifying eligible CSR projects and work with verified implementation partners, including NGOs, for smooth execution.
- Accurate Reporting & Filing:- Our team ensures timely preparation and submission of Form CSR-2 and other related disclosures to the Ministry of Corporate Affairs (MCA).
- Audit & Documentation Support:- We maintain a clear audit trail of all CSR-related expenses, board resolutions, committee meetings, and project reports.
- Schedule VII Compliance Check
All CSR activities are verified to fall under the categories outlined in Schedule VII of the Companies Act, 2013. - Governance & Transparency Advisory
We provide strategic advice on maintaining transparency and accountability in CSR spending and disclosures.
Documents – CSR Filing and Compliance
At Cardiff Services, we ensure a smooth and compliant CSR filing process by helping you gather, prepare, and maintain all necessary documentation. Proper documentation is crucial for transparency, regulatory filings, and audit readiness. Below is a list of essential documents required for CSR compliance:
- Board Resolution for CSR Policy:- A resolution passed by the Board of Directors approving the CSR policy and budget allocation.
- CSR Committee Constitution Documents:-Details of the formation of the CSR Committee, including members, roles, and meeting records.
- CSR Policy Document:- The formal policy outlining the company’s approach to CSR, objectives, focus areas, and implementation strategy.
- List of CSR Projects/Activities:- A breakdown of all approved CSR projects, with information on scope, timelines, implementing partners, and expected impact.
- MoUs with Implementation Partners/NGOs:- Memorandums of Understanding signed with external agencies or NGOs responsible for executing CSR activities.
- Utilization Certificates:- Certificates from implementing agencies showing the proper use of CSR funds.
- CSR Expenditure Records:-Detailed statements of funds allocated and spent on each CSR project.
- Annual Report on CSR (Board Report Disclosure):-Section in the company’s annual Board Report detailing CSR initiatives, in compliance with Rule 8 of the CSR Rules.
- Form CSR-2 Filing Acknowledgement:- Copy of the filed and acknowledged Form CSR-2, submitted to the Ministry of Corporate Affairs.
- Impact Assessment Reports (if applicable):-Mandatory for companies with average CSR obligation of ₹10 crore or more in the previous three years.
- Photographic and Activity Reports:-Supporting evidence such as photos, videos, or reports of CSR events and outcomes (optional but helpful for audit and brand purposes).
Procedure – CSR Filing and Compliance
At Cardiff Services, we follow a structured, transparent, and fully compliant procedure for CSR Filing and Compliance, ensuring that your organization meets all legal obligations while contributing meaningfully to social development. Our step-by-step approach is tailored to suit your business size, structure, and goals.
Step 1: Applicability Assessment
We begin by reviewing your financials to determine whether your company falls under the ambit of CSR provisions as per Section 135 of the Companies Act, 2013. This includes checking:
Net worth (≥ ₹500 crore)
Turnover (≥ ₹1,000 crore)
Net profit (≥ ₹5 crore)
Step 2: Constitution of CSR Committee
If applicable, we assist in:
Forming a CSR Committee as per statutory requirements.
Defining roles and responsibilities.
Drafting the first CSR Committee meeting agenda and minutes.
Step 3: Drafting of CSR Policy
We prepare a customized CSR Policy that:
Aligns with your business values.
Complies with legal requirements.
Specifies focus areas (as per Schedule VII), mode of execution, and monitoring mechanism.
Step 4: Project Identification & Partner Onboarding
We help identify suitable CSR activities and implementation partners such as NGOs or Section 8 companies. We also:
Conduct due diligence.
Draft and execute MoUs.
Create timelines and measurable goals.
Step 5: Budgeting & Fund Allocation
Cardiff Services prepares a detailed CSR budget aligned with the mandatory 2% contribution (based on the average net profit of the past three years). We ensure clear allocation across projects.
Step 6: Project Execution & Monitoring
We coordinate with implementation agencies for timely and effective execution. We also:
Monitor progress.
Track fund utilization.
Gather project documentation, images, and reports.
Step 7: Impact Assessment (if applicable)
If your company has a CSR obligation of ₹10 crore or more in the previous 3 financial years, we facilitate third-party impact assessments as per rules.
Step 8: Reporting & Documentation
We ensure complete and timely filing of:
Form CSR-2 with the Ministry of Corporate Affairs (MCA).
CSR disclosures in the Board’s Report.
Maintaining all supporting documents and audit trails.
Step 9: Post-Filing Support & Audit Readiness
Cardiff Services provides post-filing assistance, including:
Responding to regulatory queries.
Preparing for audits and inspections.
Year-on-year CSR strategy refinement.
Frequently Asked Questions
A company name search ensures that your chosen business name is unique, legally compliant, and not already registered with Companies House UK. It helps you avoid legal disputes, trademark issues, and confusion in the Cardiff business market.
If your desired name is already registered, you’ll need to choose a different name or modify it. Using a taken name could result in rejection by Companies House or potential legal issues. Our experts can help you brainstorm alternative names that are compliant and market-ready.
It’s not advisable to use a name that’s too similar to another company, especially within the same industry. Similar names can confuse customers and risk trademark disputes. A company name search helps you identify these risks early.
For a company name search in Cardiff, you may need:
Proposed company name
Business entity type (Ltd, LLP, Partnership, etc.)
Jurisdiction (Cardiff / UK)
Owner or shareholder details (if applicable)
Business description
A “high probability” result means your proposed company name is likely to be available, but further checks are recommended. This is why our detailed Cardiff Company Name Search Report includes both identical and similar names for clarity.
Certain words are restricted under UK law (e.g., “bank,” “insurance,” “government”). If you want to use them, you’ll need special approval from regulatory bodies. We guide you through this process if your Cardiff business requires such terms